Studio Policies

PAYMENTS

Tuition is paid through our automatic electronic funds transfer system from either a credit or debit card. We accept Mastercard, Visa, Discover, and American Express.

  • Tuition is due on the 1st of each month, but is charged to your account the previous month on the 15th, since this is the deadline for schedule changes. Monthly tuition is based on 4 weeks in a month. There is no additional charge for months with 5 weeks; however, there is no proration of tuition for months that may contain a holiday or competition closure. This includes November and December, as we often offer many extra dance rehearsals and events for our students during these times.

  • If the first of the month falls on a weekend, or non-class day, it is the responsibility of the parent/guardian to make arrangements for payment of tuition prior to that date to avoid late fees.

  • Cash tuition payments must be paid prior to the 1st of the month in order to avoid having the card on file charged.

  • Tuition, registration fees, competition fees, event tickets, and costume fees are non-refundable for any reason.

 

LATE & DECLINED PAYMENTS

An automatic, system-generated $25 NSF fee is applied for all declined credit card transactions or returned checks.

  • An automatic, system-generated $25 Late Fee is applied to all accounts that are not paid in full before the 10th of each month.  This includes fees for costumes, event fees, competition fees, etc. that have expired due dates.

  • Students will be unable to attend their scheduled classes if payment is not received. 

 

CLASS CHANGES & CANCELLATIONS

Changes (including cancellations) must be made through the submission of a Schedule Change Form.

  • Adding classes will take effect depending upon availability, and also require a Schedule Change Form to be filled out and signed. 

  • To withdraw from a class, you must complete a Schedule Change Form by the 15th of the month preceding the dropped classes.

  • If notification is given for the following month on the 15th of the current month or later, a $25 drop fee, will be due & charged immediately 

  • We plan our teaching and staff schedules based on enrollments. It is very important that the studio has ample time to adjust schedules if necessary.

  • Student enrollment may not be put on hold at any time.

  • Students taking an extended break from the studio may either accrue and use makeup sessions within 30-days of any missed class(es) or may un-enroll from the season.  A $25 re-enrollment fee will be applied when re-enrolling in the same season.

 

MAKE-UP CLASSES

Make-up classes will be allowed to any student who has missed a class they were enrolled in.

  • Make-up classes expire 30 days after the missed class.

  • Make-up classes must be scheduled through the front desk and approved by the teacher before students may take the class to ensure availability and appropriate level. 

  • Make-up classes may only be taken when the level and age are appropriate, and where there is space in the class.

 

ARRIVING TO CLASS

It is recommended to arrive at least 10 minutes prior to your class start time. 

  • Please make sure dancers are dressed appropriately for their class including dance shoes, practice wear, and hair.  

  • If your dancer needs help with bathroom breaks, please remain in the studio for the duration of the class in case they need assistance.  

 

LEAVING CLASS

Safety is a top priority at SOBD.  Therefore, preschool and elementary-aged students will not be permitted to leave the building without a parent or guardian.  All others must wait inside the studio until they see their ride.

  • If you are running late to pick up your child PLEASE CALL THE FRONT DESK TO MAKE US AWARE! 

  • Please be aware of the end time of your child’s dance class, and pick them up promptly.  We can not watch them or be responsible for them when they are not in class.

  • Students who are not picked up within 10 minutes of their class end time will be charged $10 per 15-minute increment of care.

 

CLASS SIZE & ATTENDANCE

There is a minimum requirement of 4 students to keep a class open.

  • If a class is FULL, the student may be placed on a waiting list for the class and notified should an opening become available.

  • Regular attendance is very important!

  • Please make sure your child is ON TIME and READY TO DANCE!

  • We reserve the right to cancel or combine classes if minimum enrollment is not maintained in any class.

 

ATTIRE

There is a dress code at our dance school.  This dress code is in place to ensure proper technique can be achieved, as well as to protect the modesty of our dancers. 

  • T-shirts are NOT part of the dress code.  Please do not send your dancers in t-shirts or tank tops (team warm-ups are an exception).  Dancers showing up in t-shirts who bend over to stretch often show much more of their backside than is desirable. Leotards and tucked-in shirts prevent this, so please follow the dress code.

  • Dance shoes are required for ALL CLASSES! It is impossible to practice proper technique without the proper shoes.  Socks or bare feet are extremely unsafe, and dancers will no longer be admitted to class without the proper footwear.

  • Please see the attached Dress Code for each level and class placement. 


 

RECITALS

  • Recitals are held twice a year; one prior to Winter Break, and one prior to Summer Break.

  • All dancers wishing to participate in the recital must pay a participation fee.  This fee helps cover the cost of the production, theatre rental, staffing, stage crew, lighting and sound crews, and administration costs of putting on a large production.  The fee will also cover any additional rehearsals, dress rehearsals, and opening number rehearsals that many studios charge extra for. 

  • Costumes will be required for each class that the dancer wishes to participate in.  Costume fees are typically about $85 including tax and shipping.  

  • Recitals have their own fee schedules that will be posted and handed out to all participants well in advance.  If payment dates are not met, the student’s account will be subject to late fees just like late tuition.  Once a student is enrolled in a recital, our staff works very hard to plan for them and due dates must be met to ensure smooth rehearsals, costume ordering, program planning, etc.

 

FUNDRAISERS

  • We will host one studio-wide fundraiser at the beginning of the season in August and one in January.  The monies raised during this fundraiser will be applied directly to the dancer’s account for recitals, costumes, competition fees, etc. 

  • Fundraiser monies may not be used for tuition unless all other event balances are paid in full.